December 12-13, 2002

At the meeting of the Board of Directors on October 17, 2002, the following decisions and reports were made:

Society/PEO Negotiating Committee
At the Negotiating Committee meeting of September 30, 2002, the Society indicated it would welcome the transfer of the Women in Engineering Advisory Committee.

Joint Review Board - Appointment
The purpose of the Joint Review Board is to assist the Society and PEO to resolve any dispute, claim or alleged breach with respect to the PEO/OSPE Agreement of November 7, 2000. Chris Cragg, P.Eng., and John Gillies, CAE were appointed to serve on the Joint Review Board.

Tri-partite Working Group
Since the advent of the Society and the transfer of advocacy and member services from PEO to the Society, Ontario is the only province not represented nationally at CCPE with regard to member services and advocacy issues (the Society is not allowed to be a member of CCPE). The Tri-partite Working Group is a mechanism to enable CCPE, PEO and the Society to communicate and work together on issues of common interest. Catherine Karakatsanis, P.Eng., Daniel Young, P.Eng., and Randall Pearce, MPA were appointed to serve on the Tri-partite Working Group.

Professional Development Advisory Committee
The Board appointed the following individuals to the Professional Development Advisory Committee: Annette Bergeron, P.Eng., MBA (Chair); George Sweetman, P.Eng., MBA; Dr. John Plant, P.Eng.; Rick Goodman; Peter Bedard, MBA; Diana Del Bel Belluz, P.Eng., MASc; Helen Wojcinski, P.Eng., MBA; Dr. William Dimma, P.Eng., (to be confirmed); and Dr. Javad Mostaghimi, P.Eng.

Draft terms of reference for the Professional Development Advisory Committee were presented and approved.

Membership Salary Survey Advisory Committee
The Board appointed the following individuals to the Membership Salary Survey Advisory Committee: Robert Goodings, P.Eng., (Chair); Ken Barlow, P.Eng.; Karen Webb, P.Eng. (to be confirmed); Mike Crutchley, P.Eng. (to be confirmed); Richard Weldon, P.Eng.; and Janet Dalton (to be confirmed).

Draft terms of reference for the Membership Salary Survey Advisory Committee were presented and approved.

Nominations Committee - Terms of Reference
Draft terms of reference for the Nominations Committee were presented and approved by the Board. It was noted that the Society Bylaws indicate that the Board may revise the duties of this committee from time to time.

2003 Budget
A draft budget for operations, capital and reserves was distributed and approved by the Board. It was noted that the budget was written on an accrual rather than a cash basis. It is anticipated that a budget pro forma will be prepared for March 2003 which will help with future planning.

Election Procedures
A timetable for the 2003 election and draft election procedures were presented and approved by the Board. It was noted that all PEO members are eligible to vote unless they have opted out of the Society. Members may vote by either paper or electronic ballot.

The procedures were reviewed by the chair of the Nominations Committee. Those potential candidates who do not comply with the procedures may be rejected for administrative reasons. Candidates will be urged to submit photos for publication with the election material.

Advocacy Plan
At the General Assembly in Kingston on November 2, 2002, approximately 100 engineers and engineering students from across Ontario provided input for the Society's first advocacy plan. The plan was presented and approved by the Board. The plan will be made available to members on the Society's website.

Financial Control Policies
The PEO/OSPE Agreement of November 7, 2000 requires the Society to provide PEO with a copy of its financial control policies. Draft policies reviewed by the Audit and Investments Committee were presented and approved by the Board. It was noted that the Privacy of Information policy is already in force and posted on the Society's website.

Professional Liability Insurance
Mr. Laird Laundy of Laird Laundy Consultants made a presentation to the Board providing some background on the insurance industry and the options available to the Society in its efforts to make both primary and secondary liability insurance available to members. One option includes the possibility of working with CCPE to provide this service to members.

EngineersFirst Agreement
In March 2002, the Society entered into a trial agreement with Affinity Response Inc. (ARI) to provide an online permission-based service to market products and services to Society members. This agreement expires December 31 2002 and a new, three-year agreement was presented and approved by the Board. Outsourcing this service is very cost effective. The Society saves on staff and marketing costs, and there is guaranteed revenue of at least $40,000.

LET Discussion
PEO Council approved a resolution to accommodate the licensing of qualified certified engineering technologists (CETs) as a special class within the limited license provisions of the Professional Engineers Act. A chart (reviewed by Dr. Norm Williams, P.Eng.) was distributed of current requirements for a limited license granted by PEO as compared with the proposed changes.

The Society will write to PEO to provide them with recent Society member survey results regarding licensing issues and to ask to be kept informed about PEO's implementation of the LET program.

Awards Committee
PEO Council voted to keep the Professional Engineers Awards as an annual event. The Society's Board agreed to provide the same level of financial support in 2003 as was given in 2002.

White Paper "A Model for Licensure of Other Applied Scientists"
It was decided that George Comrie's white paper, "A Model for Licensure of Other Applied Scientists" would be added to the agenda of the Ad Hoc Committee.